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Online Applications
Applying for jobs by e-mail or over the Internet has become popular among employers because it is a quick and efficient method of recruiting.
However, it also requires different techniques to traditional applications. Here's how to make your online application jump off the screen.
Registration and other forms
If you are asked to complete an online application form, you will almost certainly have to register first. You should be prepared to give your personal and contact details and may also have to answer a few basic questions about your interest in the job before you get to the real application form.
Take your time when completing on online application form. The process might be unfamiliar so read all of the instructions given to you before you submit any details.
Using the right language
Although the Internet is a largely informal means of communication, be sure to take the same care over an online application as you would over a paper application form.
If you can, print out the application form and fill in a draft copy before you submit it. As online forms have no length limit, this can help you make sure that your answers are not too long.
Follow the same guidelines as for paper applications, ensuring you write in complete sentences, with good grammar and spelling.
E-mail applications
Sometimes you will be asked to send your CV and a covering letter by e-mail. This is a convenient way to apply for jobs, but there are still rules to follow.
Always include a brief covering message in your e-mail, in addition to your covering letter. Usually all you require is a short note detailing the vacancy you are applying for.
Write in proper sentences and structure it as you would a formal letter, although there is no need to include all your address details. Simply begin with 'Dear...' and sign off appropriately ('Yours sincerely' if you know the name of the recruiter, 'Yours faithfully' if you don't).
Don't use images on your CV. A picture or graphic may make your CV look attractive, but they can easily become corrupted by e-mail. It's best to keep your CV as clean and simple as possible.
Virus Warning!
Most employers will accept CVs as attachments. However, attachments can be a frequent source of viruses so you may be asked to send your CV as text in the main body of the e-mail. If this is the case, you will lose any formatting (bold text, underlining, tab spaces, etc). Make sure that your CV is readable and tidy without these.
If in doubt, check with the employer how they would prefer to receive applications.
Save for the future
As with paper applications, don't forget to save a copy of your application for future reference. It will give you a starting point for future applications and you will be able to refer to it if you are invited for interview.
Key tips
- Don't forget to attach your CV and covering letter to your e-mail – it's an easy mistake to make but it doesn't look professional
- Check your spelling and punctuation are correct before you submit your application
Article supplied by Hobsons GET Guide 2007. For more information, please visit www.get.hobsons.co.uk